Privacy Policy

This Privacy Policy describes how Site Intel ("the System") handles its users' information. It applies to all individuals who access or use the platform.

1. Identification

• System name: Site Intel.
• Data controller: TO BE DEFINED.
• Contact information: TO BE DEFINED.
• Last updated date: September 21, 2026.

2. Information the System may collect

Depending on the features used, Site Intel may collect or come to collect:

• Basic user identification data (for example, name).
• Contact information (for example, email address).
• Information related to the user account and its access credentials.
• Information related to projects and inspections managed within the System.
• Information entered directly by users while using the System.
• Documents and files uploaded by users.
• Activity logs within the System.
• Technical information necessary for the security and operation of the System.
• IP address and other technical data, when applicable.
• Information related to authentication and access control.
• Audit logs.

This list describes categories of information the System may collect depending on the features that are enabled. It does not imply that all of these categories are currently being collected.

3. Purpose of processing

The information collected, when applicable, may be used to:

• Provide the System's features.
• Manage user accounts and access.
• Administer projects and inspections.
• Process the information entered by users.
• Maintain the security of the System.
• Detect and prevent unauthorized use.
• Maintain audit logs.
• Improve the stability and operation of the System.
• Comply with applicable legal obligations, when applicable.

4. Artificial Intelligence

Site Intel does not currently use Artificial Intelligence features. This section is included preemptively for the scenario in which such features are incorporated in the future.

If AI features are incorporated in the future, the following conditions, among others, will apply:

• The type of information processed will depend on the specific AI feature used.
• Certain features may rely on third-party technology services specialized in AI.
• Data processing will depend on the specific feature enabled, and will not be uniform across the entire System.
• Users must not enter confidential, sensitive, or restricted information into an AI feature when the applicable service's terms do not guarantee adequate handling of such information.
• Site Intel will seek to implement appropriate controls to protect information processed through AI features.

5. Third parties and service providers

Site Intel is in an early stage of development. The use of external technology providers in production has not currently been confirmed. To the extent the System incorporates third-party infrastructure or services (for example, hosting, file storage, email, security, analytics, or file processing), such providers will only have access to the information strictly necessary to perform their function and will be subject to reasonable security and confidentiality obligations as applicable.

Users' information is not sold or publicly disclosed to third parties for commercial purposes.

Once the use of a specific provider is confirmed, this section will be updated to identify it.

6. Security

Site Intel contemplates, among others, the following security measures:

• User authentication to access the System (planned).
• Access control and permissions differentiated by user (planned).
• Credential protection using industry-standard mechanisms (planned).
• Encryption of communications via HTTPS.
• Audit logs of activity within the System (planned).
• Controls aimed at preventing unauthorized access (planned).
• Protection of files uploaded by users (planned).

Measures marked as "planned" correspond to security features envisioned in the System's design that have not yet been implemented. This section will be updated as such measures are implemented.

7. Information retention

Information will be retained for as long as necessary to provide the service, fulfill the purposes for which it was collected, maintain the necessary records, comply with applicable legal obligations, resolve disputes, and enforce the applicable agreements. Specific retention periods are TO BE DEFINED.

8. User rights

Under applicable law, which is TO BE CONFIRMED for this System, users may have the right to:

• Know what information is held about them.
• Request the update or correction of their information.
• Request the deletion of their information, when legally applicable.
• Request information about the processing carried out.
• Submit requests related to their data.
• Withdraw previously given consent, when applicable.

These rights will be exercised through the contact channel indicated in section 1, once it is defined.

9. Cookies and similar technologies

Site Intel may use cookies or similar technologies to:

• Maintain the user's session.
• Facilitate authentication.
• Maintain the security of the System.
• Remember user preferences.
• Support the technical operation of the System.

The use of analytics or third-party cookies for marketing purposes has not currently been verified. If they are incorporated in the future, this section will be updated to describe them specifically.

10. Changes to this Policy

This Privacy Policy may be updated when there are changes to the System's features, its infrastructure, the processing of information, the applicable legal requirements, or the technology providers used. The date of the current version is indicated at the top of this page.

11. Responsible use and confidential information

Users are responsible for properly using the System and for not entering information they are not authorized to process. In the event the System incorporates Artificial Intelligence features, users must not enter confidential, sensitive, or restricted information when the terms of the applicable AI service do not guarantee the handling required for such information.